How to Maintain the Value of a Building and its Assets.

It is imperative to have maintenance procedures in place to keep your building running efficiently and maintain its value. There are two main strategies for maintenance which includes a reactive and Planned Preventative Maintenance (PPM) strategy.

A reactive strategy is where maintenance only takes place when there has been an asset failure. Although a reactive strategy will yield higher utilisation and output in the short term, it doesn’t prepare for larger future issues which could be more costly.

Planned Preventative Maintenance (PPM)?

What is Planned Preventative Maintenance?

PPM is a proactive approach to maintenance with the aim to maintain the value of assets. Maintenance tasks are scheduled on a regular basis to prevent problems occurring. Without regular maintenance, smaller issues can develop into large, more costly repairs.

What are the benefits of PPM maintenance strategy?

Improved building and asset efficiency

Assets will have a longer lifespan.

Reduction in unplanned works.

Over time the cost of building maintenance will be reduced.

Ensures health and safety compliance.

More efficient maintenance.

Asset warranty requirements are met.

Why is regular maintenance important?

Without regular scheduled maintenance of assets and buildings, statutory safety checks or warranty requirements could be missed. Failure to comply with regulations can result in injury or death that could ultimately result in a corporate or personal manslaughter charge.

Our solution to scheduling maintenance.

Maintain is a practical approach to preventative maintenance that removes the complexities that come with using overcrowded and confusing spreadsheets. One of the top priorities when designing Maintain was clarity.

Simply enter an asset, select a job schedule, (which can be from Maintains schedule library, a custom creation or an edited library schedule), decide the job period, select the start date, and Maintain will do the rest.

Maintain’s Today Page lists out work due to be done that day, and for the next seven days. Jobs can be allocated to engineers and these and only these, will appear on their Today Page when they log in.

Job tickets can be allocated according to skill sets or assets. Maintain will highlight work where more than one schedule coincides for the same asset. When this happens, the work can be combined onto a single job ticket (or just left as is).

Spreadsheet Dependent?

Probably one of the biggest obstacles for any maintenance team looking to improve their Planned Preventative Maintenance regime, is that their reliance on spreadsheets is so much, that just the thought of having to re-enter all those assets is enough to put off any change.

Maintain has this covered with its 'Asset Importer' feature. It can take an existing XLS asset list and automatically import and present it, ready for schedule selection.

Breakdowns or unscheduled work welcome.

Life can be full of surprises, especially when it comes to maintenance - so it's important that any management system can absorb any hiccups that occur. Maintain comes with a ‘Reactive job’ creator to help cope with anything that crops up unexpectedly. Once created, the reactive job ticket will take its place among the day's scheduled proactive work and can be treated like a regular job ticket.

This means the work can be allocated to either an in-house engineer or a contractor. It also means if the work is not completed it will roll over on to the 'Overdue' list. Overdue jobs are always at the top of the today page.

Multiple site and estate capability.

For any situation where a maintenance regime is required, Maintain can ful¬l the task. From a single site to an estate with multiple locations, Maintain makes centralised maintenance control easy. Since it is a web-based application, it is not tied to a single location or network, so can be used for either local or centralised control.

For Facilities Management service providers, Maintain can remotely manage all their client portfolios without the need for them to be on site. Controllers do not need to be familiar with engineer skill sets or locations as Maintain’s 'allocate assistant' feature will show local (fixed to one site) and global (able to cover multiple sites) engineers and can also offer suggestions based on the work required by the schedule and the engineers’ training.

Dynamic real time reports.

Maintain has a selection of reports and charts available to provide a visualisation of work that has been completed and scheduled jobs yet to be done. Each report and graph will ‘rebuild’ itself each time it is accessed to ensure the latest and most up-to-date information is presented.

Data is further broken down into work disciplines to show the type of work the schedules comprise of, and the split between in-house and contractor completed work, where applicable. Reports cover not just completed work, but also all future scheduled jobs as well.

Reports are displayed per site if Maintain is managing an estate, or it can display multiple locations for the same client and location.

Contractors and work permits included.

Whatever the maintenance set up within an organisation is, maintain will fit in. In-house, contracted services, or a mixture of the two. Once a user or contractor has been set up, work can be allocated to them which they can keep track of via their own Maintain area. This applies to contractors as well, giving them full access to the jobs’ scheduled tasks.

Maintain can also issue the contractor with a work permit, which they can complete and return for authorisation from their Maintain area. Maintain comes with a security portal so they can see the details of all issued work permits and know who to expect. This can be a big time-saver for the contractor when they arrive on site.