How Mobilize Gives Suppliers the Visibility and Control They’ve Always Wanted

For many suppliers, working with contractors involves a lot of uncertainty. You upload documents, complete long questionnaires, wait for approval, and often have no idea what’s happening behind the scenes. 

• Is your insurance approved yet? 
• Which documents are missing? 
• Has something expired? 
• Why is onboarding taking so long? 

With Mobilize, instead of being kept in the dark, suppliers finally gain clarity, visibility, and control over their own data, helping them work faster, stay compliant and win more opportunities. 

One of the biggest benefits for suppliers using Mobilize is visibility. The platform shows real-time information that suppliers rarely get access to elsewhere. 

1. Live Compliance Status 

• Suppliers can instantly see: 
• What’s been approved 
• What’s pending review 
• What’s incomplete 
• What’s expired or expiring soon 

No more waiting for email updates or wondering why nothing is moving. 

2. Automatic Document Renewal Alerts 

Insurance and certification renewals are easy to overlook, especially when managing multiple clients. Mobilize automatically notifies suppliers when any documents have expired and require updating. Since these documents rarely share the same expiry dates as a PQQ, they can be updated and assessed independently, ensuring everything stays compliant and up to date .

3. Full Questionnaire Audit & Submission History 

Every submission is stored and visible, including: 

• Previous Complete Questionnaires 
• Supporting documents 
• Feedback or review notes 

Suppliers get total transparency on how they’re assessed. 

4. Performance & KPI Insight (Where Enabled) 

When a supply chain owner shares performance data, suppliers can view: 

• Delivery performance 
• Quality measures 
• Site and project feedback 

This transforms performance improvement from guesswork to data-driven action. 

If you’ve ever had to fill out the same PQQ or PCQ for multiple projects, you’ll appreciate this: Mobilize lets suppliers maintain one reusable profile. 

One Profile, Many Projects 

Upload documents once. 
Complete compliance. 
Reuse your profile across: 

• All contractor departments 
• All projects 
• All frameworks 

It’s simple, efficient, and eliminates repetitive admin. Simply update. 

Multi-User Access for Supplier Teams 

Suppliers can give access to: 

• H&S managers 
• Admin staff 
• Finance teams 
• Directors 

Everyone can upload, update, and manage data collaboratively. Supported by account restricted privileges. 

Clear, Guided To-Do Lists 

Mobilize tells suppliers exactly what needs to be done: 

• Missing documents 
• Areas needing clarification 
• Compliance gaps 
• Review comments 

No more navigating vague requirements or lengthy email chains. 

Mobilize doesn’t just make onboarding smoother; it helps suppliers position themselves for future success. 

Stay Continuously Compliant 

A fully up-to-date and complete profile stands out to procurement teams. 

Showcase Strong Performance 

If KPIs are enabled, suppliers can highlight: 

• Reliability 
• Quality 
• Safety culture 

This data builds trust and competitiveness. 

Be a Low-Risk, High-Confidence Choice 

Contractors increasingly priorities suppliers who: 

• Keep their documentation clean 
• Respond quickly 
• Reduce compliance risk 
• Communicate clearly 

Mobilize gives suppliers the tools to shine in all these areas. 

Here’s what suppliers struggle with and how Mobilize fixes it: 

Mobilize doesn’t just streamline processes; it reduces frustration. 

Unlike traditional contractor portals, Mobilize is genuinely supplier friendly. Suppliers benefit from: 

Clarity - Everything is visible and explained 
Control - You manage your information on your terms 
Consistency - One profile for all uses 
Time Savings - Less admin, less duplication 
Confidence - You know exactly where you stand 

It’s rare that a procurement system improves life for suppliers as much as it does for contractors but Mobilize manages to do both. 

Mobilize brings transparency, structure, and efficiency to supplier engagement, eliminating the uncertainty that usually comes with contractor onboarding and compliance. 

Suppliers gain: 

• A clear view of their approval status 
• Automated support for renewals and uploads 
• Insight into performance data 
• A single reusable profile 
• Far less admin and far more clarity 

The result? 
Suppliers feel informed, empowered, and in control, allowing them to focus on delivering great work instead of chasing paperwork. 

To learn how Mobilize can support your supply chain and your suppliers, click Mobilize.