Reducing Supply Chain Risk Through Smarter Pre-Qualification

The Challenge

As the business continued to grow, our client faced several familiar challenges common to principal contractors:

1. Time-Intensive Supply Chain Administration

Collecting, reviewing and maintaining supplier information required significant manual input. Chasing updates, validating documents and monitoring expiry dates diverted time away from higher-value activities.

2. Risk of Outdated or Incomplete Information

Without a centralised system, it was difficult to ensure all supplier data remained current. Expired insurances, outdated policies or missing information introduced unnecessary risk.

3. Meeting Legislative and Industry Standards

Ensuring alignment with PAS 91 and wider industry best practice required a structured and consistent approach—something that was hard to achieve through manual processes alone.

They needed a solution that would reduce administrative burden while strengthening governance and risk management.

The Solution

Mobilize was introduced as their supply chain pre-qualification and risk management platform, with a focus on automation, flexibility and data accuracy.

1. PAS 91–Compliant Pre-Qualification

Mobilize delivers a British Standard PAS 91–compliant PQQ (Stage 1) as standard, ensuring all suppliers are assessed against recognised industry requirements.

At the same time, the platform allows full flexibility to:

• Add or remove subject areas

• Tailor questions to reflect 8build’s own best practice

• Adapt requirements for different supplier types

This ensured compliance without compromising on internal standards.

2. Centralised, Always-Up-to-Date Supplier Information

All supplier data is stored in a single, secure platform, giving:

• A clear view of supplier PQQ status

• Confidence that information is accurate and current

• Automatic notifications when information becomes outdated

This removed the need for manual tracking and follow-ups.

3. Continuous Risk Management & Reporting

With Mobilize, 8build gained 24/7 visibility of supply chain risk, including:

• Live compliance status

• Clear risk reporting

• The ability to collate and analyse data for strategic decision-making

This transformed supplier information from a static snapshot into a live risk management tool.

The Impact

1. Significant Reduction in Administrative Time

Mobilize removed inefficiencies in the pre-qualification process, dramatically reducing the time spent gathering, checking and maintaining supplier information.

2. Improved Data Quality & Accuracy

Supplier information is now consistently accurate and up to date, giving teams confidence that decisions are based on reliable data.

3. Stronger Compliance & Risk Mitigation

With PAS 91 compliance built in and automatic alerts for expired information, the risk of non-compliant suppliers entering projects has been greatly reduced.

4. Clear, Actionable Risk Reporting

Risk reports are easy to understand, enabling both operational teams and leadership to quickly identify and address issues.

Conclusion

By implementing Mobilize, our client has transformed the way it manages supply chain pre-qualification and risk. What was once a time-consuming, manual process is now a streamlined, compliant and data-driven system.

Mobilize has become a key operational tool reducing administration, improving data quality and giving the confidence that the supply chain meets both legislative requirements and internal best practice.