View

Health and Safety File Software

Under CDM 2015 the health and safety file belongs to the client and has to be handed over complete. View builds it as the project runs, from what suppliers actually submit, rather than assembling it from memory in the final fortnight.

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What CDM asks for

On any project with more than one contractor, CDM 2015 requires a health and safety file. It records the information someone will need to carry out future construction work on the building safely, and it stays with the client afterwards.

The principal designer prepares it. If their appointment ends before the project does, responsibility passes to the principal contractor. The client has to keep it available.

None of that is controversial. What causes trouble is that the file is only useful if it reflects what was actually built.

Why the file is usually thin

The information arrives from dozens of suppliers across months, in whatever format each one uses. Nobody owns collecting it until handover approaches, and by then the people who knew the detail have moved on.

So the file gets assembled from what can be found rather than what was required. It satisfies the handover meeting and then sits unopened until somebody needs it, at which point the gaps become somebody else's problem.

Building it as you go

The requirement sits with each supplier from the point they are appointed, rather than arriving as a request at the end.

  • Each supplier is told what they owe and by when
  • Submissions are checked on arrival, not on handover week
  • What is outstanding is visible throughout, so it can be chased while people still care
  • The file is assembled continuously rather than written in a fortnight

Not the same thing as an O&M manual

These get conflated constantly. The health and safety file is about risk to people doing future construction work: what is hidden in the structure, what cannot be safely removed, what will hurt somebody who does not know it is there.

An O&M manual is about running the building day to day: what the asset is, how it is serviced, when it was last looked at. Different purpose, different audience, different regulation behind it.

Most projects need both, and the same collection process produces them. See O&M manual software for that side.

Who it is for

Principal designers and principal contractors carrying the duty, and clients who have inherited a file they suspect is incomplete and want the next one to be better.

Capabilities

What View does

Information you can actually find

A plant room floods at 2am and the duty engineer needs the isolation point. In a PDF that’s a scroll. Here it’s a search, with the critical details at the top of the page.

Stop compiling it yourself

Suppliers log in and enter their own information as they finish their packages. You review, comment and send it back if it’s short, instead of chasing PDFs by email and assembling them yourself.

The client stops ringing you after handover

Give the client a record they can use without you. Search by location or asset, see only what’s relevant, with the details that matter first.

Never enter the same asset twice

The same boiler, the same AHU, the same specification, project after project. Store assets once and reuse them, so the fifth project takes a fraction of the time the first one did.

Know which drawing is the current one

The latest revision is what you see. Every earlier version stays available with a full audit trail, so a question about what changed and when has an answer.

The PDF is still there when you need it

Some clients and some contracts still specify a printed manual. Generate one for a single supplier or the whole project at the press of a button.

Plans

What it costs

Published pricing, so you can size this up before you talk to anyone.

Plan Best for Price
Free Free Contact Us
Essential Small Contractors £39 per month Contact Us
Standard Medium/Large Contractors £149 per month Contact Us
Building Owner Building Owners £339 per month Contact Us

Full feature comparison on the View page.

Case study

Global Estates, One Record Information Standard with View

Our client operates a large, geographically dispersed international estate and required a consistent approach to the quality and completeness of record information delivered across all locations. With construction and refurbishment projects taking place in multiple countries, variations in local practices were creating risk. By implementing global standards, templates and governance within the View system, the client achieved reliable, compliant and consistent record information worldwide.

Read the case study
Testimonials

What our clients say

“

A simple cost-effective solution that helps us remain compliant in our organisation with Liaison we know our Vendors are compliant 24/7.

Tracey Loughran
“

As our business has grown Liaison has become ever more useful in properly vetting and approving our supply chain in an efficient and cost effective manner; Liaison takes the drudgery out of information gathering in an efficient and user friendly fashion, it has been a great help and time saver to our organisation.

Nigel Bellamy
“

We know that vendor compliance is a necessary evil but Liaison saves us time, resource and more importantly money to ensure our business remains legal and makes the management of our Vendors simple.

Bill Duffy
Questions

Before you get in touch

No. The file covers residual risk for future construction work. The O&M manual covers operating and maintaining the building. Most projects produce both, and the same collection process can produce them together.

The principal designer prepares it. If their appointment ends before the project does, it passes to the principal contractor. The client keeps it afterwards.

It is required where more than one contractor is involved. In practice that covers most commercial work.

Enough for someone planning future work to understand the residual risks: structure, services, hazardous materials, and anything that would not be obvious on site. It is a judgement call, which is why an incomplete one so often goes unnoticed.

Yes, and you should. The file is meant to reflect the building as it is, not as it was on the day it was handed over.

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